Privacy Policy

Last updated: 1 December 2025

Partnerships for Integrity (“we”, “us”, “our”) respects your privacy and is committed to protecting your personal data. This policy explains what personal data we collect, why we use it, how we protect it, and how you can exercise your rights. It applies to information we collect when you use our website, contact us, sign up for newsletters, apply for jobs, or otherwise interact with us.

1. Who is responsible?

Controller:

Partnerships for Integrity
Palaisplatz 2c
01097 Dresden, Germany

Email: info@p4iglobal.org

If you have questions about this policy or our data practices, contact us at the address or email above.

2. Scope

This Privacy Policy applies to personal data we collect from:

  • Visitors to our website and people who contact us;

  • Newsletter subscribers;

  • Job applicants;

  • Partners, suppliers and other business contacts.

3. What we collect

We collect only the personal data necessary for the relevant purpose. Examples include:

  • Contact details: name, organisation, email, phone number, postal address.

  • Communication content: messages you send via contact forms, email or social channels.

  • Account and application data: CVs, application documents, interview notes (job applicants).

  • Technical/usage data: IP address, browser, device type, pages visited, cookies and similar technologies.

  • Payment/contracting data: where applicable for donations, purchases or contracts.

We do not knowingly collect personal data from children.

4. How we use your data and legal bases

We process your personal data in accordance with the provisions of the General Data Protection Regulation (GDPR) and the German Bundesdatenschutzgesetz (BDSG). Please take note of information about the right to object under Article 21 EU GDPR. Examples of data processed:

  • Contract / pre-contractual steps (Art. 6(1)(b) EU GDPR): to provide services, fulfil donations/contracts, and manage applications.

  • Consent (Art. 6(1)(a) EU GDPR): for newsletters, cookies or other optional processing where you consent.

  • Legitimate interests (Art. 6(1)(f) EU GDPR): for fraud prevention, security, improving our website and communications (we will balance those interests with your rights).

  • Legal obligation (Art. 6(1)(c) EU GDPR): to comply with statutory retention or reporting obligations.

  • To establish an employment relationship (§ 26 BDSG): Your application information is used to decide upon an offer of employment.

Typical purposes:

  • Responding to inquiries and providing information you request;

  • Sending newsletters and event updates (where you have opted in);

  • Running recruitment and selection processes;

  • Operating and improving our website and services;

  • Complying with legal or regulatory obligations.

5. Cookies and similar technologies

We use cookies and similar technologies to operate the site and improve user experience. Some cookies are strictly necessary; others are optional (analytics, marketing). You can manage cookie preferences in your browser or via our cookie banner. Where the law requires, we process cookies only after you consent.

6. Sharing and third parties

We only share personal data with trusted third parties who act on our instructions and are bound by confidentiality and data protection obligations (for example: hosting providers, email delivery services, applicant management platforms, analytics providers). We do not sell personal data.

If we transfer personal data to processors or recipients outside the EU/EEA, we will ensure appropriate safeguards (e.g. EU Standard Contractual Clauses or an adequacy decision).

7. International transfers

Some service providers (e.g., newsletter or analytics providers) may transfer or store data outside the EU/EEA (for example, the United States). In such cases, we apply appropriate safeguards (SCCs) and take steps to ensure an adequate level of protection.

8. Retention

We retain personal data only as long as necessary for the purpose collected or as required by law:

  • General website contact messages: retained for a reasonable time to handle enquiries (typically up to 2 years unless otherwise needed).

  • Newsletter subscription data: retained until you unsubscribe (consent-based).

  • Job application data: retained for [e.g. 6 months] after the recruitment process unless you agree to longer retention.

  • Contract, donation, accounting records: retained to comply with legal and tax obligations (typically up to 6–10 years where required).

When no longer needed, personal data will be deleted or anonymised securely.

9. Your rights

If you are in the EEA/UK you have rights under the GDPR, including:

  • Right of access (Art. 15), rectification (Art. 16), erasure (Art. 17);

  • Right to restrict processing (Art. 18) and to object (Art. 21);

  • Right to data portability (Art. 20);

  • Right to withdraw consent at any time (where processing is based on consent).

  • Additionally, there is the right of appeal to a data protection supervisory authority (Article 77 EU GDPR; § 19 BDSG).

To exercise your rights, contact us at info@p4iglobal.org. You also have the right to lodge a complaint with a supervisory authority (in Germany: the relevant Landesdatenschutzbehörde).

A list of supervisory authorities and their contact details can be found at the following link: https://www.bfdi.bund.de/DE/Infothek/Anschriften_Links/anschriften_links-node.html

10. Security

We implement appropriate technical and organisational measures to protect your data (encryption in transit, access controls, secure hosting). While we take reasonable steps to secure data, no system is completely risk-free.

11. Automated decision-making and profiling

In accordance with Article 22 of the GDPR, we do not carry out automated decision-making or profiling that produces legal effects or similarly significant effects on individuals, unless we clearly explain this in a specific notice and obtain any required consent.

12. Special sections

Newsletter: We send newsletters only with your consent. You can unsubscribe at any time via the unsubscribe link in each email or by contacting us.

Analytics & online tools: We may use analytics services to analyse website usage. Where required by law we obtain consent before placing analytics cookies. We use IP anonymisation where supported. If you prefer not to be tracked, you may disable cookies in your browser. Cookies that are required to carry out the electronic communication process or to provide certain functions (e.g. registration, payment processing) are processed according to Art. 6 par. 1 lit. f EU GDPR. In this case, cookies are stored to improve the usability of our website. Disabling cookies may limit the functionality of this website.

Third-party services: When we use third-party providers (e.g., Mailchimp, Google Analytics, applicant management systems) we will list them and their purposes in a detailed processing appendix on our site and include transfer safeguards where applicable.

Job applicants: Application data is processed to run recruitment. If your application is unsuccessful, we will retain documents for a limited period (e.g. 6 months) for legal defence and compliance reasons, unless you agree to longer retention.

13. Changes to this policy

We may update this policy from time to time. The “Last updated” date at the top will be revised. Material changes will be communicated where appropriate.

14. Contact

If you have questions about this Privacy Policy or wish to exercise your rights, contact: info@p4iglobal.org Attn: Data Protection